Reconcile imports, exits, and stock to expose undeclared Free Zone movements.
Users upload Bill of Entry PDFs, Gate Pass PDFs or data exports, and WMS Stock Report CSVs, the agent extracts HS Codes and quantities to perform three-way matching aligned with Dubai Customs Free Zone inventory expectations, accepts non-standard layouts and multi-column structures, and generates a reconciliation report highlighting phantom inventory, undeclared exits, and documentation mismatches in under five minutes for QA review.
audit-ready
Beta opens soon — early testers get priority access.
Three-way Bill of Entry, Gate Pass, and WMS Stock Report matching for Dubai Customs audits.
Scenario in Practice
How the Agent Works in a Real Workflow
Challenge
A Free Zone logistics manager has two days before a Dubai Customs inventory inspection and must reconcile months of Bill of Entry, Gate Pass, and WMS Stock Report data.
Agent in Action
The team uploads Bill of Entry PDFs, Gate Pass PDFs, and WMS Stock Report CSVs; in 15 minutes the agent matches line items and flags unreconciled HS Code quantities.
Impact
The logistics manager completes targeted follow-up in about four hours instead of several days, documents explanations, and enters corrections before the Dubai Customs Free Zone inventory visit.
Control Free Zone Inventory Shrinkage with Documented Reconciliation
UAE Free Zone operators face inventory shrinkage findings when Dubai Customs compares physical counts with customs declarations and discovers unexplained differences between imports, exits, and warehouse stock. Automated three-way matching of Bill of Entry, Gate Pass, and WMS Stock Report introduces consistent, timestamped exception lists that reduce manual spreadsheet work and provide a clear audit trail for internal QA review.
How It Works
Structured three-way matching across customs and warehouse records.
Upload or Connect Data
Upload Bill of Entry, Gate Pass, and WMS Stock Report.
Extract & Compare
Extract HS Codes, quantities, and document identifiers from each source.
Verify Against Standards
Compare calculated balances with Dubai Customs Free Zone inventory expectations.
Generate Compliance Report
Generate reconciliation report with pass, warn, fail statuses and references.
Learn & Improve
incorporates user-supplied corrections to improve mapping consistency in future runs.
Typical reconciliation time: under 5 minutes for standard Free Zone audits.
What You Provide / What You Get Back
Clear document inputs, structured reconciliation outputs.
What You Provide
What You Get Back
Input Channels
Output Channels
Frequently Asked Questions
What inputs does the Free Zone Inventory and Customs Reconciler require?
The Free Zone Inventory and Customs Reconciler requires three sources: Bill of Entry PDFs from Dubai Trade, Gate Pass PDFs or data exports from the Free Zone authority, and WMS Stock Report CSVs from your warehouse system. It parses HS Codes, quantities, and document identifiers from each file and prepares them for line-level three-way matching before reconciliation report generation.
Which Free Zones and customs regimes does the reconciliation support?
The reconciliation targets UAE Free Zone operations subject to Dubai Customs oversight, including zones such as Jafza, DAFZA, and KIZAD that use Bill of Entry and Gate Pass documentation. It checks inventory consistency against Dubai Customs Free Zone inventory expectations but does not replace legal or customs advice, so internal compliance and QA teams retain final responsibility.
How long does a typical reconciliation run take?
For a typical month-end dataset containing a few hundred HS Code lines across several Bill of Entry and Gate Pass documents, reconciliation usually completes in under five minutes from upload to report. Larger WMS Stock Report CSVs with thousands of lines also process in minutes, after which QA teams review the exception list before any customs interaction.
How does the reconciler handle non-standard document layouts and formats?
The reconciler accepts non-standard Bill of Entry and Gate Pass layouts, unusual fonts, and multi-column tables without requiring special templates, using OCR and structured parsing to extract fields. However, QA oversight remains required, and the reconciliation report clearly marks lines where HS Codes, quantities, or document references are incomplete or ambiguous for human clarification.
How are Bill of Entry, Gate Pass, and WMS Stock Report files processed and handled?
Files are uploaded or sent via API, parsed to extract HS Codes, quantities, and key identifiers, and then used to compute expected balances for each line during three-way matching. After processing, the system generates a reconciliation report referencing the original Bill of Entry, Gate Pass, and WMS Stock Report records so QA and compliance teams can trace every finding.
Can I integrate the reconciler with my existing WMS or ERP systems?
Yes, WMS Stock Report CSV exports and other files feed into the reconciler via browser upload or REST API, and reconciliation results can be retrieved through the same API. This enables scheduled end-of-month runs, automated retrieval of exception lists, and storage of reports alongside existing WMS or ERP audit and customs documentation workflows.
Ready to try UAE Free Zone Bill of Entry, Gate Pass, and WMS Reconciler?
Reconcile imports, exits, and stock to expose undeclared Free Zone movements.